Accounts Payable will be processing the final pay cycle of 2025 to pay supplier invoices on Tuesday, December 23, 2025. There will be no pay cycle on December 25, 2025, or January 1, 2026, due to MacEwan University’s holiday closure dates. The first pay cycle of 2025 will be on Thursday, January 8, 2026. Please note that we will also have a regular pay cycle on Thursday, December 18.

To ensure payments will be processed on one of these dates, please note the deadlines below.

Invoice Payments

  • For payment December 23, 2025: Submit invoices no later than Tuesday, December 16, at 4:30 p.m.
  • For payment January 8, 2026: Submit invoices no later than Wednesday, December 24 at 4:30 p.m.

Email all invoices to acctpay@macewan.ca.

If urgent payments are required in January, for invoices due before the January 8 pay cycle, please email ramsaya3@macewan.ca to discuss options.

Wire Payments

  • Any wire payments that must be processed before the holiday closure should be submitted to acctpay@macewan.ca no later than Friday, December 12, at 4:30 p.m.
  • These requests must include bank information for the company, either on the invoice or on the Bank Information for Wire Transfer form. Please note that the complete address of both the supplier and the bank must be provided.

Supplier Setups/Updates

If invoices due for payment on the above dates require a new supplier* to be set up or an update to an existing supplier, the requests must be submitted to suppliers@macewan.ca by the following dates:

  • For payment on December 23, 2025, submit requests no later than Wednesday, December 10, at 4:30 p.m.
  • For payment on January 8, 2025, submit requests no later than Monday, December 15, at noon.

*For new suppliers, AP must receive the completed forms from the suppliers by the dates above to guarantee processing timelines.

Reminders

  • The last date AP will be processing any payments for 2025 is Tuesday, December 23.
  • Invoices, wire payments, or supplier requests submitted after the deadlines above will be processed in January.
  • Missing information could result in delays in completing supplier requests or late invoice payments, so please ensure all submissions are accurate and complete.

Please email ramsaya3@macewan.ca if there are concerns about the deadlines.

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