Due to MacEwan’s holiday closure (December 25 to January 1), there are important changes to payroll (time approval, employee payment request forms) and human resources (employee action forms, SMART HR, etc.) processing deadlines.

Pay Period 25, Nov. 16-29, 2025
Pay Date: Dec. 9

  • Submission to Human Resources: End of day, Nov. 20
  • Submission to Payroll: 12 p.m., Nov. 28

Pay Period 26, Nov. 30 – Dec. 13, 2025
Pay Date: Dec. 23

  • Submission to Human Resources: End of day, Dec. 1
  • Submission to Payroll: 12 p.m., Dec. 9

Pay Period 01 – Dec. 14-27, 2025
Pay Date: January 6

  • Submission to Human Resources: End of day, Dec. 9
  • Submission to Payroll: 12 p.m., Dec. 16

Pay Period 02 – Dec. 28, 2025 – Jan. 10, 2026
Pay Date: January 20

  • Submission to Human Resources: End of day, Jan. 2
  • Submission to Payroll: 12 p.m., Jan. 9

Other Important Deadlines: 

  • Sessional SmartHR templates for the Winter 2026 term should be submitted before Dec. 5, 2025
  • Winter casual appointments/extensions should be submitted before Dec. 5, 2025

Time Approvers: If you are planning to be out of the office in December and January, please ensure you delegate your time approvals accordingly.

  • Instructions for delegation can be found on myPORTAL > Departments > Human Resources > Information for Managers > User Guides – Delegation user guide

The regular Employee Services payroll calendar and deadline schedules can be found on myPORTAL > Departments > Human Resources > Payroll Services

Please email humanresources@macewan.ca if you have any questions.

From Human Resources