To improve the information gathering process for setting up suppliers in PeopleSoft, the Accounts Payable team has collaborated with the IT Applications team to create an improved version of the Request for New Supplier form.

This new form addresses many issues that users have encountered with the previous format, including the following:

  • Suppliers have reported difficulties opening or filling out the form as intended, which has led to them adding text boxes to the PDF or printing and completing the form by hand.
  • Problems with form functionality have prevented the completion of required fields and caused hidden fields not to display when necessary, leading to missing information.
  • Lack of visibility regarding the process for both the MacEwan employee requesting supplier setup and the Accounts Payable team.

Key Improvements

  • The new form will be available in an online format, replacing the previous PDF document.
  • The form cannot be submitted if any required fields are incomplete. These fields will be clearly identified for the individual submitting the form.
  • Banking information for direct deposit/electronic funds transfer (EFT) payments can be attached directly to the form.
  • Enhanced visibility of the progress of the supplier setup request for Accounts Payable and the MacEwan requester.

Timelines and Training

The go-live date for the new form will be Monday, September 29, and the link to the form will be available in the Forms Cabinet.

Two training sessions are scheduled for late September. Each session will be approximately 1.5 hours.

Click one of the links above to join your chosen session at the scheduled time.

An information sheet with process details will be provided after the training sessions and posted on the myMacEwan portal.

Special thanks to our IT colleagues for your support and efforts towards the launch of one of the first MacEwan digital forms built in the latest application that extends to both internal and external audiences!

If you have questions about these changes, please send an email to suppliers@macewan.ca.

From Shared Services Centre, Financial Services