Recognizing red flags of fraud

Now that we understand fraud and its cost, it is crucial to recognize indicators of fraudulent activities. Some common red flags include:

  • Unusual financial transactions – Sudden, unexplained fund transfers or missing records.
  • Lack of documentation – Missing receipts, invoices, or contracts in procurement transactions.
  • Pressure to meet unrealistic goals – May lead to falsification of data or misrepresentation.
  • Conflicts of interest – Personal relationships influencing hiring or procurement decisions.
  • Unauthorized system access – Unusual login activity or data manipulation.

If you notice any of these warning signs, it’s essential to report suspicions through the appropriate university channels.

How to Report Fraud at the University

Fraud prevention is a shared responsibility. If you suspect fraudulent activities, report them through:

  • Your supervisor, director, chair or dean
  • Internal Audit and Risk Management
  • Any member of senior administration
  • The university’s Whistleblower Hotline Confidence Line toll-free at 1-800-661-9675
  • Online at MacEwan.ConfidenceLine.net

All reports are handled confidentially, and retaliation against whistleblowers is strictly prohibited under university policies.

Building a Culture of Integrity and Fraud Prevention

Preventing fraud requires a strong ethical culture and commitment from every university member. Here’s how you can contribute:

  • Question Unusual Activities – If something doesn’t seem right, ask about it.
  • Protect Your Data – Use strong passwords and be cautious of phishing scams.
  • Report Concerns – If you see something suspicious, report it immediately.

Conclusion

Fraud affects everyone, but together, we can prevent it. By staying vigilant, reporting suspicious activities, and fostering an ethical culture, we can protect the university’s integrity and financial sustainability.

Let’s work together to Stop Fraud Before It Happens!

We’re here to help. If your team is interested in a fraud presentation or training, or accessing additional fraud resources, please contact the Internal Audit and Risk Management team at InternalAuditServices@macewan.ca.

From Internal Audit and Risk Management